WHAT WE ARE LOOKING FOR

We are seeking a proactive and detail-driven Project Administrator to join our delivery team. In this role, you will support the Project Management team by ensuring accurate project data, enabling real-time reporting, and helping drive the successful delivery of technology projects.

You will work closely with Project Managers, the PM Team Lead, Head of Delivery, and cross-functional teams to maintain high-quality project information, support reporting processes, and provide insights into project performance.

Key Characteristics We Seek:

• Someone who is comfortable with working with data, numbers, and invoicing/billing.
• Someone who can “keep things moving” – ensuring momentum and support of the project managers across multiple projects.
• Strong organisational and communication skills.
• Ability to multitask whilst remaining focused.
• A collaborative mindset with a focus on productivity.

WHAT YOU WILL BE DOING

Key Responsibilities:

• Coordinate and maintain accurate, up-to-date project data across multiple technology initiatives.
• Consolidate and validate project information to ensure data integrity for reporting and analysis.
• Assist in preparing internal project dashboards, status reports, and resource planning insights.
• Prepare structured data for the PM Team Lead and Head of Global Delivery to monitor project progress, risks, and performance trends.
• Use Stanchion’s time management tool to generate detailed reports on time spent across projects and teams.
• Analyse time and project data to identify inconsistencies, trends, and anomalies, and flag these to relevant Project Managers.
• Support governance, reporting, and administrative activities within a fast-paced PM environment.
• Collaborate with technical teams to ensure alignment between project tracking and delivery outputs.

WHAT YOU SHOULD HAVE

• Bachelor’s degree or equivalent.
• Previous project administration experience.
• Results-oriented individual.
• Ability to coordinate with many different teams and customers across multiple geographic locations, fostering teamwork.
• Excellent timekeeping and self-management skills.
• Ability to positively influence others to achieve results.
• Contribute to service delivery and organisational effectiveness
• Must be able to work under pressure and multitask.
• Well organised and high attention to detail.
• Good verbal and written communication skills (English).
• Strong analytical mindset with a focus on data accuracy and reporting.
• Advanced skills in Excel or similar data/reporting tools; familiarity with dashboards or BI tools is an advantage.
• Experience working with project tracking or time management systems (e.g., Jira, MS Project) is beneficial.
• Excellent communication skills, with the ability to translate data into clear insights for stakeholders.
• Ability to manage multiple priorities in an agile, fast-moving environment.